Privacy Policy

1. General Information

This Privacy Policy describes how we collect, use, process, and protect your personal data when you participate in the voting process for The Artist Awards 2026 through our platform. We fully comply with the General Data Protection Regulation (GDPR - EU Regulation 2016/679).

2. Data We Collect

To ensure the validity, transparency, and fairness of the voting process, as well as to prevent multiple or fraudulent voting, we collect the following data:

• Email address: used as a unique identifier to register your vote.
• Date of birth (Age): required to verify eligibility of participation.
• IP Address: automatically logged by our secure servers for auditing votes and preventing spam attacks.
• Voting choices: the nominees selected by you within the active categories.

3. Purpose and Legal Basis of Processing

We process your data based on the following legal grounds:

• Our legitimate interest (Art. 6 para. 1 lit. f GDPR): Ensuring network security and preventing fraud (e.g., detecting multiple votes from the same email address or IP address).
• Your consent (Art. 6 para. 1 lit. a GDPR): If you voluntarily choose to check the option to receive news, updates, and promotional offers related to NIBIRU festivals. You can withdraw your consent at any time (unsubscribe).

4. Data Storage and Security

Your data is stored under maximum security conditions:

• Email uniqueness validation and storage is performed using secure global cloud services (Cloudflare D1 SQL Database) located in the European Union.
• Centralized recording of votes is done via SSL-encrypted connections directly to our internal forms on the platform.
• We do not sell, rent, or alienate your personal data to third parties for commercial purposes.

5. Data Retention Period

We keep voting data (email, voting choices, IP) for a maximum period of 12 months after the completion of the The Artist Awards 2026 event, in order to resolve any disputes and generate anonymous statistical reports. Data used for the newsletter (email) will be kept until you withdraw your consent by unsubscribing.

6. Your Rights under GDPR

In accordance with applicable legislation, you benefit from the following rights:

• The right to access stored personal data.
• The right to request the rectification or erasure of data (the right to be forgotten).
• The right to request restriction of processing or to object to processing.
• The right to data portability.
• The right to lodge a complaint with a national supervisory authority.

To exercise any of these rights, please contact us via email at the festival support address.